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Position Title: | . | Finance & Human Resources Officer |
Department: | Finance/Administration |
Reporting to: | Director of Finance and Administration |
Category: | Non-union |
Last Updated: | 08/01/2007 |
Hours per week: | 37.50 |
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Summary: | This key role is responsible for the coordination of corporate accounting and human resources administration services for the agency. This role will be responsible for the overall general ledger maintenance and accounts reconciliation as well as the following: interpretation and administration of finance and HR policies and practices, non-union payroll administration, maintenance of the HRMS and non-union employee files, facilitation of portions of new hire orientation, compensation and benefits administration. In addition the incumbent will track and enter into payroll system all adjustments for management positions, employee's status: new hire information, compensation rate, rate increases, terminations, retro payments, transfers and other payroll issues. Specific duties and responsibilities will also include, but are not limited to the following: |
Accounting
- Performs month end accounting including preparing source documents, journal entries to the General Ledger, and preparing financial statements and reports, as required.
- Maintains the General Ledger, creates cost centres and accounts for new funds. Ensures the consistent use of segment code structures as designed in the accounting software.
- Administers the processing of monthly accounts receivable, prepares month end adjustments/accruals to ensure accurate revenue recognition and reports of outstanding payments due. Follows up on outstanding accounts.
- Conducts monthly/quarterly variance analysis on agency budget allocations. Prepares summary and advisory financial reports for the Director of Finance and Administration regarding budget/expenditure variances with recommendations for budget reallocations or expenditure controls.
- Coordinates the annual reconciliation of the General Ledger and the conducting of balance sheet analyses. Organizes the agency’s financial records for review by the Auditors.
- Prepares and files government reconciliation reports for various taxes, e.g. Goods and Services Tax (GST), Employer Health Tax ( EHT), Workers’ Safety and Insurance Board (WSIB).
- Participates in the annual agency budget planning and development process. Provides assistance to the management team in researching program costing options. Maintains budget in accounting software, reallocates under the direction of the Director of Finance and Administration.
- Prepares analytical reports as required in spreadsheet format (Excel).
Human Resources Administration:
- Provides daily human resources administrative and support services to the agency’s service delivery and support programs.
- Prepares management payroll and provides senior level support to the Accounting & Payroll Coordinator in the preparation of the bargaining unit payroll as required. Reviews bargaining unit payroll, merges files as required and submits/processes agency payroll.
- Coordinates monthly payroll journal entry report with the support of the Accounting and Payroll Coordinator and posts to the General Ledger.
- Provides HR knowledge to management in the review, development and revision of agency compensation strategies, systems and processes.
- Works with management and staff to resolve employee salary issues.
- Maintains all human resources related confidential information including personnel files, employee performance appraisals, correspondence regarding employee complaints and management responses, union grievance documentation, and files related to employee relations reviews and investigations.
- Assists management in preparation for participation in the collective bargaining process. Provides input to agency negotiation strategy meetings and provides administrative support to the Director of Finance and Administration and the Director of Human Resources in maintaining negotiation meeting documentation.
- Administers the agency’s benefit plans, enrolls new staff according to agency policy. Files remittances to various service providers and insurance carriers, e.g. employee pension plan, group benefits and health spending accounts. Issues purchase orders where required for employee reimbursement of health spending allowances.
- Responds to all government inquiries concerning management pay records, preparation of Records of Employment and employment confirmations.
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